Invoices, projects and client links for creatives in Kenya

Graphic designers, web designers, social media marketers, branding studios and photographers run on projects and services, not stock. Invoice a service like logo design straight from your price list without creating a project, or manage a larger job from brief to delivery. BlueDuka also provides quotes and invoices with deposits, monthly retainers, and a private link where the client follows the work and approves it.

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Invoice a service without creating a project

Choose a service such as logo design from your price list
Select the client and create an invoice at the usual price
Send the invoice on WhatsApp or SMS, with M-Pesa and payment reminders

Every project in one place

Brief, in progress, with the client, changes, delivered: see where each project stands
Deadlines, who is working on it, and how many revision rounds are left
Updates with links to the files: Google Drive, Figma, Dropbox or the test website
Hours and costs per project, so you know what each one really earned

A private link for each client

Sent on WhatsApp from the project in one tap
The client sees the stage, the brief, the work you shared, the quote and the invoice
They accept the quote, approve the work or ask for changes; you are told at once
Internal notes, hours and costs never show on the client's link

Get paid on time

Quotes from your own price list, with the wording and price changed for each client
Invoices with a deposit taken upfront and the balance on delivery
M-Pesa, reminders on WhatsApp or SMS, and statements of what each client owes
Monthly retainers for social media or website care, invoiced by themselves on their day

For a small team

Give projects to designers: they see only their own projects, without prices. A studio manager runs every project and the money. Expenses, the accounting books and staff pay are included.

Price

One plan with everything: KES 500 a month for you and 3 people, then KES 100 a month for each extra person. Every new studio gets 14 days free first, with no card. Pay by M-Pesa, or a year for the price of 10 months.

Questions

Which software do graphic designers in Kenya use for invoices?

Many use Word or Excel and chase payments by WhatsApp. In BlueDuka, choose a service such as logo design and create an invoice for a client without setting up a project, or make a quote and invoice from a project. Send invoices on WhatsApp or SMS, record deposits and balances, and get M-Pesa reminders, for KES 500 a month.

Can my clients see the progress of their project?

Yes. Each project has a private link that you send on WhatsApp. The client sees the stage, the deadline, the work you shared and the invoice, and can approve the work or ask for changes there. You can switch the link off or make a new one at any time.

Does it handle monthly social media clients?

Yes. Set up a retainer with the amount and the day of the month, and the invoice is made by itself every month. It can be texted to the client, and unpaid ones show in what the client owes.

Do I need stock or a till?

No. A creative studio's account has no stock, tills or branches. It has projects, clients, invoices, retainers, expenses and the books.

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